Multimedia Presentations

From Conception To Completion

So you have an idea, a tutorial or lesson and you’d like to present to an audience in a well designed, organised fashion that will engage your audience and deliver your message efficiently. This is exactly what we can do for you. A good multimedia presentation will deliver your content interactively using any or all elements of images, moving video, dialogue and music.

By Failing to Prepare, You’re Preparing to Fail

This is more than just a saying or quote from Benjamin Franklin, but when it comes to presentations it’s probably the most important lesson you’ll learn. With this in mind, we outline the following points that will guide you towards making sure your presentation goes without a hitch.

If you are using a presentation with a live presenter, it’s a given that when talking, the listener should be able to hear the presenter clearly without asking to repeat the message. It’s your choice if you wish to present without the aid of a microphone, but a PA system will give you a lot more reach even if you don’t think you’ll need it. Research your venue and ask what audio system is available and if it will be sufficient for the numbers in your audience. Poor quality sound can ruin even the best of presentations so ensure if you are using a wireless system that it’s tested and there is a backup if batteries fail or the connection goes down.
When using audio visual elements in your presentation, the range of file formats and specifications is almost unlimited. For example in video alone there are different CODECS (compression decompression algorithms) and containers and the use of those two elements alone are part of a long list. Popular formats include avi, asf, mov, qt, avchd, flv, swf, mpg, mpg2, mpg4, wmv, H264, H265 and DivX. It’s not really important to remember them all but if you’re not sure which one is best you should always experiment by using them in your presentation to save a fail on the day. When crafting your presentation, we always use more widely accepted formats that will display your information

If you are using a power point presentation, or similar, make sure you have all the necessary files installed on the presentation computer. Quite often, a powerpoint presentation uses non-standard fonts. This means when editing your presentation, make sure you copy fonts used to your USB stick and install them on your presentation computer. If your presentation machine does not have the correct fonts, powerpoint will substitute the fonts for others and often this will scramble or misalign your text.

Often you will play your presentation on a Windows based PC or MAC and because of Murphy’s law sometimes technology lets you down when you least expect it. This is why it’s important to do a few dry runs of your presentation on the actual machine you plan to use so you can be sure it’s capable of keeping up plus all the resources needed are installed and working correctly. Even after completing your rehearsals successfully, it’s a good idea to have a fail safe with the use of a second laptop or a DVD presentation produced as a backup.
When presenting in front of an audience, some people will soon have a dry mouth so try to make sure you have a bottle or glass of water nearby. It may also help you get through things a little easier if you’re nervous.

In the event all else fails, it’s important to have a backup plan to go on. So it’s a good idea to make sure you can deliver your presentation without visual or electronic media. Handwritten or printed notes may well be a God send if the unimaginable happens.

Going over your presentations more than a few times beforehand will help you memorize the important parts of your presentation. This will also improve your confidence and your audience will soon realise you are fully prepared, well researched and more professional.

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